Fitchburg High School Athletic Hall of Fame By-Laws:
Article I. Purpose
The purpose of the Hall of Fame is to recognize outstanding individuals and teams who have made a significant contribution in the field of athletics as a participant, coach, benefactor or contributor at Fitchburg High School.
Article II. Inductee Categories
- Athlete: one who demonstrated outstanding athletic prowess in sports sanctioned by Fitchburg High School and who epitomized playing ability, integrity, sportsmanship, character and made significant contribution to the team or teams on which the athlete played.
- Coach: one who showed a high degree of competency, leadership, and success, and who promoted sound educational values in the athletes.
- Contributor: one who made outstanding contributions or provided significant support to the athletic community of Fitchburg High School.
- Team: one that earned significant success in competition or reflected a significant level of sportsmanship against the backdrop of historical performance records.
Article III. Inductee Qualifications
- Selection will be based primarily on an individual’s athletic accomplishments representing Fitchburg High School. However the nominee’s activities and accomplishments after high school will be considered.
- To qualify, a participant must have attended Fitchburg High School for two years and have been out of Fitchburg High School for a period of ten years. Exception to the above can only be made with an 80% vote of the Committee.
- To qualify, coaches must have a minimum of ten years as Coach at Fitchburg High School in the sport for which they will be designated. Coaches do not have to be retired to enter the Hall.
Article IV. Hall of Fame Selection Committee
- The Hall of Fame Selection Committee (referred to as, the Committee) term of service will convene for a period of two years.
- The Committee term of service and fiscal year will start on September 1st and will end on August 31st. Each Committee term of service will last for two consecutive years.
- The Committee will be made up of a maximum of 20 voting Members. The Superintendent of Schools and the Fitchburg High School Principal be non-voting Members.
- The Committee’s first meeting will be in the first month of the term of service. The sitting Committee Chairperson from the prior term of service will announce the date, time, and place for this meeting. At the first meeting of the term of service, the sitting Committee Chairperson, Secretary, and Treasurer will conduct all Committee business.
- The Chairperson, Secretary, and Treasurer positions will be elected at the first meeting of the term of service. The Chairperson will be the single point-of-contact for the Committee and is responsible for the overall operations of the Committee. The Secretary shall maintain records, record and distribute Committee meeting minutes and other activities of the Committee. The Treasurer shall be responsible for the receipt and expenditure of all funds in accordance with the direction from and approval of the Committee. The Treasurer shall maintain appropriate and adequate financial records and shall be prepared, at any time, to surrender such records and monies to the Committee or the succeeding Treasurer.
- Each sitting Member’s participation in Committee activities will be confirmed at the first meeting of the term of service. The newly elected Chairperson will identify any vacancies that need to be filled.
- All other Committee meetings for the term of service shall be announced by the newly-elected Chairperson.
- At the second meeting of the term of service, vacancies will be filled through the majority vote of the Members. New Members shall be presented and considered through the nomination by an existing Member and/or through the consideration of a self-nominating means (form/email/walk-in).
- Any Member who is absent from three or more consecutive meetings within a term of service, unless excused, may be removed from the Committee. A Member must notify the Chairperson, in advance of a meeting, that he or she will not be present.
- Quorum: In order to execute the business of the Committee, a simple majority of the Members must be available for a meeting. Members may take part in meetings via electronic means, provided they are available in real-time and can participate in discussions and voting activities. Voting and attending meetings by proxy is not allowed.
Article V. Annual Limitation
- No more than ten living individual inductees may be selected each year. No more than one team may be selected each year. Any number of deceased individual candidates may be inducted each year.
Article VI. Nomination and Balloting Procedures
- Outside nominations may be submitted to the Committee. Outside nominations will be accepted at all times. Within 60 days of the start of a new Hall of Fame Selection Committee term of service the Chairperson will determine the date that the outside nomination period will close for the pending induction class. Once this determination is made the Chairperson must ensure that public notice of the open nomination period is given no less than 60 days prior to the close of such period.
- Nominations will also come from the membership of the Hall of Fame Selection Committee. The Chairperson may assign research responsibilities for certain eras to specific committee members to ensure that a variety of time periods are represented on the final Hall of Fame slate of candidates.
- All nominees for whom a written nomination completed and submitted to the Committee Chairperson by the established deadline will be placed on the slate of candidates unless they are deemed ineligible according to Article III (Inductee Qualification) of these bylaws.
- The Hall of Fame slate of candidates may be closed by the consent of the committee by motion, second, and majority vote. At the close of the slate of candidates the current meeting will adjourn.
- The Chairperson will determine the time frame, procedure for presentation of candidates, and order of balloting in advance. Two weeks written notice by mail or electronic mail must then be given to all current active committee members of the composition of the final slate of candidates as well as the date, time, and location of the meeting at which balloting will take place.
- Election of Inductees: In order to be elected to the Hall of Fame one must receive 80% of the votes of Committee members taking part in the balloting meeting.
- During each round of voting, each committee member will have a number of votes corresponding to 60% of the total number of candidates on the slate for that ballot. There will be separate ballots for the categories of individuals, teams, coaches, and contributors for the purpose of tabulation and assignment of votes.
- After each round of voting, ballots will be tabulated. Any candidates for whom 80% or greater of the vote is cast will be immediately inducted into the Hall of Fame and their name shall be removed from the ballot. Any candidate who receives less than two votes in any round of balloting will no longer be in consideration for induction into the current Hall of Fame Class and their name shall be removed from the ballot. Once the ballot is reformulated, the number of votes assigned to each committee member will be revised based on the 60% formula.
- Voting will continue by the consent of the members present until by nomination and second and 80% majority vote the committee agrees that the induction class selection process is complete and balloting is closed. Balloting need not be completed in one committee meeting. A simple majority vote being needed to adjourn the meeting and suspend balloting. In such case the results of ballots taken must be reported and the date, time, and location of the meeting at which balloting will resume must be sent to all current active members by mail or electronic mail.
Article VII. Induction Ceremony
- The Fitchburg High School Athletic Director and Chairperson will collaborate to de-conflict school-related schedules of events and identify possible dates and times for the Induction Ceremony.
- The Chairperson will present such collaboration to the Committee for consideration.
- The Committee will make the final determination on the date, time, and location for the Induction Ceremony.
- The Committee will ensure all logistics have been coordinated for the Induction Ceremony.
- It is expected that all Committee members will attend the Induction Ceremony, unless excused by the Chairperson.
Article VIII. Rule of Order
- Robert’s Rules of Order Newly Revised, 11th Edition by Henry M. Robert, III, Sarah Corbin Robert, William J. Evans, Daniel H. Honemann, Thomas J. Balch, Shmuel Gerber, Daniel E. Seabold, Da Capo Press, 2011 shall be the parliamentary authority for all Committee meetings unless otherwise specified in the Bylaws.
- The Chairperson may appoint a Parliamentarian for all Committee meetings.
- The Parliamentarian will ensure Committee meetings proceed in accordance with the aforementioned rules.
Article IX. Amendments or Revision to the By-Laws
- The Hall of Fame By-Laws may be amended or revised by a simple majority vote of the Committee. There must be at least two thirds (2/3) of the Members at such a meeting.
Updated: February 23, 2015.